Guelph General automates dictionary
GUELPH, Ont. – Guelph General
Hospital (GGH) has implemented UNISON v3.0 to synchronize dictionaries
across four facilities. The solution is provided by Boston Software
Systems of Sherborn, Mass.
UNISON is a standalone application to automate the tedious task of
maintaining any departmental dictionary within the MEDITECH environment.
It allows users to keep test and live dictionaries synchronized without
spending hours of costly programming time. Within 20 minutes a user can
create the synchronization and schedule it to take place regularly
without human intervention.
Improved accuracy is a significant benefit of automating the task of
keeping test and live dictionaries synchronized. It is monotonous work
to manually replicate test into live, and it’s easy for a system analyst
to make a mistake.
“Synchronizing from test to live has always been labor intensive,” said
Doug Mitchell, integrations analyst, Guelph General Hospital. “But
without maintaining the two systems, we run into problems later on
because it is necessary to effectively test new changes or enhancements
before moving the dictionaries to the live environment.”
Since working with UNISON, GGH has synchronized approximately 70
dictionaries for all four sites. Mitchell estimated that by using
UNISON, GGH has saved about 40 percent of the time they had planned for
“I can’t even imagine how much time it would have taken to get all the
syncs done manually, and it would contain any number of errors,” said
Mitchell. “Even using traditional scripting tools would have been more
difficult. UNISON is designed specifically for dictionary maintenance,
so it’s much faster to develop and run the sync.”
“Of the 70 dictionaries, some of the more critical ones, like lab test,
were more difficult to synchronize than others, due to variable screens
and pop-up prompts. Automating the synchronization of just the Lab Test
dictionary saved GGH 40 hours,” added Mitchell.
GGH recently implemented the third phase of its lab dictionary
synchronization. By re-using the same sync that it had developed in
November, staff could feed a different subset of tests, and the
dictionaries were automatically synchronized. Users can now copy a sync
as many times as necessary, saving weeks of time.
UNISON has also allowed staff more flexibility when maintaining
dictionaries by allowing them to synchronize as little as one data
element, one screen of data or just certain sections of data.
“Boston Software Systems’ customers have realized huge ROI with UNISON,”
said Sara McNeil, president, Boston Software Systems. “The tool allows
hospitals to automatically provide consistent and current data to all
departments. This frees the IT staff to do other critical projects,
which require their time and attention.”
About Boston Software Systems
Boston Software Systems is a leading
standard for workflow automation and system integration software,
enabling healthcare organizations to streamline complex business
processes and improve productivity. Hundreds of healthcare organizations
worldwide respond to regulatory and business initiatives by using Boston
WorkStation technology to automate and improve processes throughout
their facilities. UNISON accelerates the development of critical
dictionary and table synchronization in specific hospital information
system environments. Customers include more than 50 HCA hospitals, Mayo
hospitals, Stanford Medical Center, Christus Health, Lutheran Health
Network and Tenet Healthcare. For more information, please visit the
company’s Web site at